Privacy Disclosure

The Law Offices of Keating / Schlitt

Physical Security Ė Personal Information

We restrict to Personal Information about our clients to those employees who need to know that information to provide products or services to you.  We maintain physical, electronic, and procedural safeguards that comply with federal regulations to guard personal information. 

Secure Disposal

All non-public personal information is shredded by Cintas Document Management who has achieved certification from the National Association for Information Destruction.  The documents are destroyed onsite and in a manner that protects against unauthorized access to or use of the information.

Our office building is locked and alarmed with limited access after-hours registered with the Orlando Police Department.  Outside and inside cameras allow for additional protection.  The servers are kept in a locked room with limited access.

Network security

At the direction of the owner of the Firm, the Firmís designated Network Administrator grants appropriate access to the Firmís various computer technology applications. The Firmís file server(s) or main central processing unit is housed in a separate locked room with limited access. The Firmís computer network utilizes up-to-date anti-virus, anti-spyware and data encryption software applications. The Network Administrator is responsible for such software maintenance.

Access to The Firmís information technology computers and network is secured by individual and unique passwords.

We have a firewall appliance and security on the Firmís wireless connection.  The Firm uses Webroot Antivirus Software and a Sonicwall security appliance which provides gate-way anti-virus, anti-spyware and intrusion protection. 

Access review is performed by management to confirm only required employees have access to information and NPI.

We prohibit the use of removable media.

We have procedures for change management review, which confirms all systems modifications are consistent with the approved I/S program.

Email Encryption

We utilize a secure deliver method when transmitting personal information through our Exchange Server, which is encrypted and password protected.  In addition, we password protect any PDF documents that contain private information (Closing documents) through Adobe Acrobat.

In addition to this security the servers are backed up daily to our BDR data backup onsite and taken off-site for weekly storage.  The backup and restore is checked quarterly to ensure accurate data backups by the IT Department.

 

PRIVACY POLICY NOTICE

 

Title V of the Gramm-Leach-Bliley Act (GLBA) generally prohibits any financial institution, directly or through its affiliates, from sharing nonpublic personal information about you with a nonaffiliated third party unless the institution provides you with a notice of its privacy policies and practices, such as the type of information that it collects about you and the categories of persons or entities to who it may be disclosed.  In compliance with the GLBA, we are providing you with this document, which notifies you of the privacy policies and practices of Old Republic National Title Insurance Company, Attorneysí Title Fund Services, LLC, and Keating & Schlitt, P.A.

 

1.      INFORMATION WE COLLECT:

 

            We may collect nonpublic information about you from the following sources:

 

            Information we receive from you, such as on applications or other forms.

 

            Information about your transactions we secure from our files, or from our affiliates or others.

 

            Information we may receive from a consumer reporting agency.

 

Information that we receive from others involved in your transaction, such as the real estate agent or lender.

 

      Unless it is specifically stated otherwise in an amended Privacy Policy Notice, no additional nonpublic personal information will be collected about you.

 

I.                 INFORMATION WE DISCLOSE TO THIRD PARTIES AS PERMITTED BY LAW:

 

            We may disclose any of the above information that we collect about our customers or former customers to our affiliates or to nonaffiliated third parties as permitted by law.

 

WE DO NOT DISCLOSE ANY NONPUBLIC PERSONAL INFORMATION ABOUT YOU WITH ANYONE FOR ANY PURPOSE THAT IS NOT SPECIFICALLY PERMITTED BY LAW.

 

II.               OUR PRACTICES REGARDING INFORMATION CONFIDENTIALITY AND SECURITY:

 

            We restrict access to nonpublic information about you to those employees who need to know that information in order to provide products or services to you. We maintain physical, electronic, and procedural safeguards that comply with federal regulations to guard your nonpublic personal information.

 

 

III.              INFORMATION WE DISCLOSE TO THIRD PARTIES AS PERMITTED BY LAW:

 

            We may disclose any of the above information that we collect about our customers or former customers to our affiliates or to nonaffiliated third parties as permitted by law.